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Serbia: Deadline to Submit Transcripts of the Archival Book Expiring Soon

Serbia: Deadline to Submit Transcripts of the Archival Book Expiring Soon

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As we mentioned in our previous article, the Law on Archive Materials and Archiving Activities (“Law“) started to apply as of 2 February 2021.

As a reminder, entities that are subjected to the Law are creators and the holders of archival material and documentary material, i.e. legal or natural person whose activities create archival material and documentary material or who possesses it (“legal entities”).

Above all, legal entities are obliged to conscientiously keep archival material and documentary material in an orderly and safe condition, in the form in which they were first created. Additionally, legal entities are obliged to designate a responsible person on this matter, adopt general acts and a list of categories of archival material and documentary material with storage deadlines, etc.

One of the most important obligations of legal entities is to submit the transcript of the archive book to the competent archive no later than 30 April of the current year, for documents created during the previous year. Also, if the archive book has not been submitted so far, then a copy of the entire archive book has to submitted. However, the deadline for submitting the transcripts of the archival book under the supervision of the Historical Archive of Belgrade is postponed by the end of 2021.

The competent archive is set according to each urban area where the seat of the entity is, and you can find the list of archives at the following link: https://www.paragraf.rs/javne-arhive-arhivska-gradja-republika-srbija.html. For time being, the transcript of the archival book should be submitted in paper work in a form of a copy with an official stamp (if legal entities used it) and signed by the authorized person of the legal entity.

Notwithstanding the above-stated, we would like to point out that (i) entrepreneurs, (ii) associations founded by only natural persons, and (iii) representative offices or branches of a foreign company at this moment do not have the obligations to submit the transcripts of the archival book to the competent archive.

Finally, high fines are prescribed for violations of the provisions of the Law. The amounts range from RSD 50,000.00 to 2,000,000.00 for the legal entity itself and RSD 5,000.00 to 150,000.00 for the responsible person from the legal entity.

This text is for informational purposes only and should not be considered legal advice. Should you require any additional information, feel free to contact us.

By Kristina Pavlovic, Associate, and Katarina Askic, Junior Associate, Samardzic, Oreski & Grbovic

Serbia Knowledge Partner

The oldest full service commercial law firm in Serbia, founded in 1991, JPM with three decades of experience in assisting local and international businesses presence and growth not only in Serbia but throughout the SEE region.

We have accumulated a wealth of knowledge in every industrial and corporate sector, from energy to banking, transport, manufacturing and telecommunications, while remaining true to a pioneering spirit that has always drawn us to follow the latest trends and developments in providing of our services to clients. Today we use the latest legal tech available in serving our clients and are expanding our services to clients from growing industries such as renewable energy, IT and life sciences, by offering innovative solutions and a pro-active approach to broaching new grounds.

Our expertise, experience, and commitment to professional excellence mean we are routinely involved in landmark cases and transactions, while our high standing among clients and peers sees us ranked among the leading law firms by independent guides such as Chambers & Partners, Legal 500, and IFLR1000.

We are known for working closely with clients and treating their problems as our own. Our lawyers pride themselves on being team players, fast and available, specialised in terms of practice area and industry, but versatile and creative in their thinking. We believe our advice should be tailor-made and that even the thorniest issue has a legal solution.

Our membership of Lex Mundi (the world’s premiere network of independent law firms) and the TLA (a regional alliance of leading firms from Slovenia, Croatia, Bosnia and Herzegovina, Montenegro, North Macedonia, and Serbia) means we have close working relationships with first-rate firms throughout the region and around the world, enabling us to operate as the perfect hub for SEE and other multi-jurisdictional transactions.

Firm's website: http://jpm.rs/

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